FACULTY Resources
Thank you for serving as faculty for the SVIN 2025 Annual Meeting!
This site is designed to provide you with all the information you need about your speaking engagement, deadlines, and ways to promote your session.
Please check back, as more information will be added as we get closer to the meeting.
General Guidelines
SVIN requires that all of its speakers and moderators comply with the ACCME Standards of Commercial Support of CME. Disclose any RELEVANT financial interest or relationship that you and/or your spouse may have with any commercial supporter of the activity or the manufacturer(s) of any commercial interest that is discussed as part of your session.
Access Disclosure / Content Validation Form here.
ACCME definition of relevant relationship: relationships with a commercial interest (rights, consulting fee, honoraria, ownership in stock, etc.) IF the products or services of the commercial interest are related to the content of the educational activity that you are presenting.
All materials for invited sessions must be uploaded through the SVIN Portal. You will receive an email once this is available, and it will be added here for you to login.
If you need assistance with your login username/password or upload, please contact our SVIN Support Team at SVIN@support.ctimeetingtech.com.
Speaker Guidelines
- All presenters are required to verbally state and indicate in writing on their first slide whether they have any relevant disclosures at the beginning of each presentation.
- Presentations must be independent, objective, scientifically rigorous, and free of bias. Use only evidence-based sources accepted by the medical community, and ensure all patient care recommendations align with established standards.
- Maintain balance when discussing therapeutic options. Use generic names whenever possible; if trade names are used, include several companies. Present product data objectively, including fair comparisons to alternatives.
- Disclose any discussion of unlabeled or investigational product uses during the presentation.
- Slide Preparation:
- First slide MUST be the financial disclosure slide.
- Slides should be no more than 7 lines.
- Use fonts that are large enough to be legible from the back of room.
- Colors should make viewing easier (avoid light fonts and dark slides).
- Add abbreviated citations on each relevant slide (author, year), with a complete APA style reference list on the last slide.
- All videos must be embedded into the presentation to play properly.
- All graphics used in the presentation that you do not own must be cited and receive copyright permission for use.
- Slides will NOT contain any patient names or identifying information.
- Prior to the session, speakers are urged to review their slides for material that may be offensive to some of our members on the basis of gender, body images, group caricatures or grammatical errors. NO OFFENSIVE MATERIAL WILL BE TOLERATED.
- Please ensure you do not go over on time. Speakers will be given a two-minute warning prior to the scheduled end of their presentation, and they are expected to conclude without exceeding more than one minute of overtime.
Moderator Guidelines
- Moderators should prepare focused questions, foster interaction, and encourage audience participation to keep the session engaging.
- Moderators may address perceived commercial bias, noting if it was undeclared and unapproved by SVIN. They should also prevent audience members from sharing commercial content.
- Begin and end the meeting session on time.
- Announce the speaker’s name, institution, and the title of the talk.
- Time the speakers and give a warning by lights or signify “time to summarize please” at the end of the speaker’s allotted time. Presentations will be stopped if over by more than 60 seconds.
- Be sure all discussants use the microphone.
- If there are problems with the meeting room, alert a SVIN staff member.
- If there is inappropriate discussion or advertising, moderators should halt that type of discussion.
- Remind the attendees to fill out their critiques about the session—announce this at the beginning and end of the session.
Speaker Ready Room:
If you have changes to your presentation, please visit the speaker ready room onsite at the hotel. Location: St. Croix 2
Hours:
Wednesday 11:00am -6:30pm
Thursday 6:30am-6:30pm
Friday 6:30am-6:30pm
Saturday 6:30am – 12:00pm
Presentations:
- Download our SVIN 2025 Annual Meeting Powerpoint Template. Please use this template for your presentation to create a cohesive effect.
- Your disclosed information will be posted on the SVIN website before the meeting. All presenters must also include a meaningful disclosure slide at the start of their presentation.
- If you update your presentation after the deadline or miss uploading it, bring your PowerPoint on a USB and upload it in the Speaker Ready Room at least 60 minutes before your session.
- Speakers and sessions will be critiqued on the following:
- How well did the speaker follow the allotted in the program?
- Was the presentation free of commercial bias?
- Do you think the session helped close the practice gaps on the topic?
Uploading Your Presentation
To upload your files, log into the SVIN Annual Meeting Portal.
Username: Your SVIN username or email
Password: Your SVIN web password (please click “forgot password” if you need to reset)
Once you are logged in, click the 9 squares in the upper left-hand corner and select SVIN 2025. Please complete the following:
- Click on the Presentation Upload tab in the top bar.
- Locate your session and talk title on the upload site.
- Click on “Presentation” to upload your presentation slides as a PPTX file.
- Email SVIN@support.ctimeetingtech.com if you have any technical questions.
- Note that if you are presenting in multiple sessions, you will see all sessions and their associated talks listed in the upload site. Please upload one PPTX for each session in which you will be presenting in Orlando.
- If you have not done so already, please also be sure to complete the following: a. Confirm your disclosures. b. Complete your bio information and upload your headshot in your profile. Preparing Your Presentation To help you prepare your presentation, please review the Faculty Resources for specifics on format, use of images and videos, text, etc. Please download our SVIN 2025 Annual Meeting Powerpoint for your use.
Important Dates:
Financial Disclosures Due: November 1, 2025
Hotel Cut-Off Date: October 27, 2025
Final Presentations: November 14, 2025
Faculty Conference Registration Due: November 3, 2025
SVIN 2025 Annual Meeting: November 19 – 22, 2025
Standard A/V Set Up for Sessions:
Each session room will be set up with the following A/V equipment for faculty:
- 1 podium microphone, 1 handheld microphone for audience Q&A
- 1 LCD projector
- 1 screen
- Clicker
- Laptop with your powerpoint presentation uploaded
Please note due to the short amount of time between each session, we are unable to adjust this set up.
Annual Meeting Registration:
If you are a SVIN Member or international speaker, you will receive a registration code for the conference. If you are a non-SVIN member who wishes to receive this discount, we invite you to join SVIN by clicking HERE. Please reach out to molinax@svin.org to obtain this code or if you have not received it.
Annual Meeting Hotel Reservations:
Please visit our Annual Meeting hotel page or contact the Loews Sapphire Falls Resort at Universal directly at (407) 503-5000. All guestroom reservations must be received no later than October 27, 2025.
Communication Resources:
Let your colleagues know that you’re speaking at SVIN Annual Meeting!
Social Media
SVIN Annual Meeting attendees love to stay connected. Use the sample text as a guide to share your #SVIN25 participation on social media. Plus, review the tips below to keep up the excitement leading up to and during the conference!
Tips for Using Social Media
- Be sure to use the #SVIN25 hashtag when you are posting across social media platforms.
- Retweet @SVINsociety and share posts from the SVIN LinkedIn, Facebook and Instagram accounts to reach your circles.
- Reply to SVIN tweets and posts to share your thoughts.
- Include pictures of the SVIN Annual Meeting or the logo with your posts.
- Search #SVIN25 to stay up-to-date with the latest conference details and announcements.
Speaker Graphics
Incorporating visuals such as images or graphics significantly increases engagement with your content. You can use these graphics to enhance any social media posts, emails, banners, or blog entries related to the 2025 Annual Meeting. Click on any of the images below to open a new window and download the graphics.
Key Contacts:
Have a question not answered above? Don’t hesitate to reach out and let us know at info@svin.org.
