Abstract Resources
Thank you for sending your work to the SVIN 2025 Annual Meeting!
This site is designed to provide you all the information you need about your abstract engagement, deadlines, and ways to promote your session. The abstracts will also be published online at S:VIN Journal in mid-November.
General Guidelines
SVIN requires that all of its presenters comply with the ACCME Standards of Commercial Support of CME. Disclose any RELEVANT financial interest or relationship that you and/or your spouse may have with any commercial supporter of the activity or the manufacturer(s) of any commercial interest that is discussed as part of your session. ACCME definition of relevant relationship: relationships with a commercial interest (rights, consulting fee, honoraria, ownership in stock, etc.) IF the products or services of the commercial interest are related to the content of the educational activity that you are presenting.
All presentations for platform/oral abstract sessions and ePosters must be uploaded through the SVIN Portal. You are required to electronically upload a version of your abstract presentation by November 10, 2025. Presentations not uploaded in the portal by the due date must be uploaded onsite at the Speaker Ready Room. If you need assistance with your login username/password or upload, please contact our SVIN Support Team at SVIN@support.ctimeetingtech.com.
Platform Guidelines
- Provide the audience with meaningful disclosure at the start of presentation.
- The first slide must include all disclosure information, with relevant disclosures bolded in larger font. Presenters should summarize these before beginning their presentation.
- Design a presentation that is independent, objective, scientifically rigorous, balanced, and free of bias.
- Ensure that all patient care recommendations are evidence-based and consistent with accepted medical standards. Use only scientific studies from reputable, medically accepted sources.
- Present a balanced view of treatment options. Use generic names to maintain impartiality; if trade names are used, include products from multiple companies. Data on specific products or competitors must be presented objectively, with fair discussion of alternatives.
- If your presentation includes unlabeled or investigational uses of commercial products, you must clearly disclose that these uses are not approved.
- Slide Preparation:
- First slide MUST be the financial disclosure slide.
- Slides should be no more than 7 lines.
- Use fonts that are large enough to be legible from the back of room.
- Colors should make viewing easier (avoid light fonts and dark slides).
- Add abbreviated citations on each relevant slide (author, year), with a complete APA style reference list on the last slide.
- All videos must be embedded into the presentation to play properly.
- All graphics used in the presentation that you do not own must be cited and receive copyright permission for use.
- Slides will NOT contain any patient names or identifying information.
- Prior to the session, speakers are urged to review their slides for material that may be offensive to some of our members on the basis of gender, body images, group caricatures or grammatical errors. NO OFFENSIVE MATERIAL WILL BE TOLERATED.
Present within the allotted 8-minute time window, with 2 additional minutes for questions and answers. Please ensure you do not go over on time. Speakers will be given a 2-minute warning prior to the scheduled end of their presentation, and they are expected to conclude without exceeding more than 1 minute of overtime.
Moderated Poster Guidelines
- Provide the audience with meaningful disclosure at the start of presentation.
- The presenter should summarize all disclosures, including those directly related to the work, before beginning the presentation.
- Design a presentation that is independent, objective, scientifically rigorous, balanced, and free of bias.
- Presenters should use generic names whenever possible. Any discussion of unlabeled or investigational product use must include a clear disclosure.
- Present within the allotted 4-minute time window, with 2 additional minutes for questions and answers. Please ensure you do not go over on time. Presenters are expected to conclude without exceeding more than 1 minute of overtime.
- Scroll down for more information on Moderated Poster: Professor Rounds.
Platform/Oral Abstract Presentation:
- Download our SVIN 2025 Annual Meeting Powerpoint. Please use this template for your presentation to create a cohesive effect.
- Image and Video Suggestions
- Use clear, visible graphics and large type.
- Acceptable image file formats include: JPEG, GIF, TIFF, BMP, PNG.
- Acceptable video file formats include: WMV, MOV, MP4, AVI.
- Videos should be set to either play on click or advance from a hyperlink button.
- Audio and video files must be embedded into the PowerPoint.
- Text Suggestions
- Minimize narrative on slides.
- Numbered or bulleted lists are effective ways to convey a series of points.
- QR codes are allowed, but they should link to scientific information only and not link to promotional or marketing material.
- Pharmaceutical company logos are not allowed to be used.
- Presenters are highly encouraged to include contact information, if comfortable, in case of offline questions.
- If you make any changes after uploading your abstract presentation or fail to upload it to the SVIN Portal by the deadline, you are responsible for bringing your PowerPoint with you on a USB flash drive to the conference. You must upload your PowerPoint in the Speaker Ready Room at least 60 minutes prior to the start of your session.
Printed Posters
Authors should check the invitation letter or Program Planner to identify your assigned day and tackboard number. For Printed Posters, authors DO NOT need to stand next to or present the poster unless you are approved for the Moderated Posters.
Maximum Poster Size: 4 foot length x 6 foot width
Schedule
Thursday, November 20 | 8:00am – 9:00pm*
Friday, November 21 | 8:00am – 9:00pm*
* If printed posters are still up past 9:00 p.m., SVIN staff will remove your poster.
You can print at the FedEx near the hotel:
FedEx Office Print & Ship Center
7341 W Sand Lake Rd Ste 1041
Orlando, FL 32819
Moderated Posters – Professor Rounds
The Moderated Poster - Professor Rounds offers an interactive, small-group learning experience within the poster hall. During these moderated sessions, expert faculty (“Professors”) lead attendees through a series of selected posters, engaging presenters in discussion and highlighting key clinical insights, research findings, and implications for practice. Participants can ask questions, share perspectives, and deepen their understanding of emerging topics in the field.
This format combines the educational value of traditional poster sessions with the dynamic exchange typical of clinical rounds—encouraging dialogue between presenters, faculty, and attendees.
Authors should check your invitation letter, Program Planner or view the SVIN Poster Date & Time to identify your assigned day and tackboard number. The presenter, or a co-author, should stand by the poster during your allocated moderated poster timeframe. Saturday moderated posters will be presented in the PreFunction foyer.
Moderated Posters – Professor Rounds Schedule
Thursday, November 20 | 5:30pm – 6:30pm
Friday, November 21 | 4:00pm – 5:00pm
Saturday, November 22 | 11:00am-12:00pm
E-Poster
SVIN is excited to announce that, in addition to our in-person Poster Hall, we will also feature ePosters on our Virtual Meeting Site! There will also be kiosks available onsite to look up ePosters.
Please note that there is no scheduled presentation time for ePosters. However, all presenters are required to register for the conference—either for in-person or virtual attendance.
Unfortunately, ePosters from unregistered presenters will not be displayed.
All ePosters must be uploaded to the submission portal as PDF files only (no videos or animations) at least 24 hours prior to the start of the conference. Please upload your poster HERE.
E-Poster & Oral Platform Presenters: Uploading Your Presentation
To upload your files, log into the SVIN Annual Meeting Portal.
Username: Your SVIN username or email
Password: Your SVIN web password (please click “forgot password” if you need to reset)
Once you are logged in, click the 9 squares in the upper left-hand corner and select SVIN 2025. Please complete the following:
- Click on the Presentation Upload tab in the top bar.
- Session Speakers or Platform/Oral Presenters
- Locate your session and talk title on the upload site.
- Click on “Presentation” to upload your presentation slides as a PPTX file.
- E-Poster Abstract
- Locate your abstract on the upload site
- Click on “ePoster” to upload your abstract as a PDF file.
- Session Speakers or Platform/Oral Presenters
- Email SVIN@support.ctimeetingtech.com if you have any technical questions.
- Note that if you are presenting in multiple sessions, you will see all sessions and their associated talks listed in the upload site. Please upload one PPTX for each session in which you will be presenting in Orlando.
- If you have not done so already, please also be sure to complete the following:
- Confirm your disclosures.
- Complete your bio information and upload your headshot in your profile.
- Preparing Your Presentation To help you prepare your presentation, please review the Faculty Resources for specifics on format, use of images and videos, text, etc.
- Please download our SVIN 2025 Annual Meeting Powerpoint for your use.
How the Presentations Work
This year’s program features a variety of presentation formats to showcase the latest research and innovations. Presentations are organized into the following categories:
Breakout Sessions – Thematic sessions featuring invited speakers and panel discussions on specialized topics.
Platform/Oral Abstracts – Selected abstracts presented as short, timed talks within dedicated platform/oral presentation sessions.
Printed Posters – Traditional poster displays available for viewing in the Exhibit Hall
Moderated Posters – Professor Rounds – Selected posters accompanied by brief, scheduled presentations and discussions with professors located in the Exhibit Hall
ePosters – Digital versions of posters available on the Virtual Meeting Site only to all attendees.
Please see the Program Planner for the detail schedule: https://www.abstractsonline.com/pp8/#!/21155
Important Dates:
Financial Disclosures Due: November 1, 2025
Hotel Room Block Cut-Off Date: October 27, 2025
Final Presentations: November 14, 2025
Abstract Presenter Conference Registration Due: November 3, 2025
SVIN 2025 Annual Meeting: November 19 – 22, 2025
Annual Meeting Registration:
If you are a SVIN Member or international speaker, you will receive a registration code for the conference. If you are a non-SVIN member who wishes to receive this discount, we invite you to join SVIN by clicking HERE. Please reach out to molinax@svin.org to obtain this code or if you have not received it.
Annual Meeting Hotel Reservations:
Please visit our Annual Meeting hotel page or contact the Loews Sapphire Falls Resort at Universal directly at (407) 503-5000. All guestroom reservations must be received no later than October 27, 2025.
Communication Resources:
Let your colleagues know that you’re speaking at SVIN Annual Meeting!
Social Media
SVIN Annual Meeting attendees love to stay connected. Use the sample text as a guide to share your #SVIN25 participation on social media. Plus, review the tips below to keep up the excitement leading up to and during the conference!
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Twitter 280-character limit |
LinkedIn 50-word description |
Facebook 50-word description |
Tips for Using Social Media
- Be sure to use the #SVIN25 hashtag when you are posting across social media platforms.
- Retweet @SVINsociety and share posts from the SVIN LinkedIn, Facebook and Instagram accounts to reach your circles.
- Reply to SVIN tweets and posts to share your thoughts.
- Include pictures of the SVIN Annual Meeting or the logo with your posts.
- Search #SVIN25 to stay up-to-date with the latest conference details and announcements.
Speaker Graphics (coming soon)
Withdrawing An Abstract:
Withdrawal requests are allowed until October 6, 2025, and should only be made under extraordinary circumstances. Authors are expected to present their accepted abstracts or find a replacement. To withdraw, notify SVIN at molinax@svin.org with the abstract title, ID, presenter’s name, and reason for withdrawal.
Key Contacts:
Have a question not answered above? Don’t hesitate to reach out and let us know.
For assistance with submitting forms and files, please contact our SVIN Support Team at SVIN@support.ctimeetingtech.com.
For general or content-related questions, please contact the SVIN Annual Meeting Team at 651-265-7843 or info@svin.org.
