Abstract Resources
Thank you for sending your work to the SVIN 2025 Annual Meeting!
This site is designed to provide you all the information you need about your abstract engagement, deadlines, and ways to promote your session. The abstracts will also be published online at S:VIN Journal in mid-November.
General Guidelines
SVIN requires that all of its presenters comply with the ACCME Standards of Commercial Support of CME. Disclose any RELEVANT financial interest or relationship that you and/or your spouse may have with any commercial supporter of the activity or the manufacturer(s) of any commercial interest that is discussed as part of your session. ACCME definition of relevant relationship: relationships with a commercial interest (rights, consulting fee, honoraria, ownership in stock, etc.) IF the products or services of the commercial interest are related to the content of the educational activity that you are presenting.
All materials for abstract sessions including presentations and ePosters must be uploaded through the SVIN Portal. You are required to electronically upload a version of your abstract presentation by November 10, 2025. While we would prefer this is your final version, you can make changes after, and bring to the Speaker Ready Room at least 60 minutes prior to your platform presentation if applicable. If you need assistance with your login username/password or upload, please contact our SVIN Support Team at SVIN@support.ctimeetingtech.com.
Platform Guidelines
- Provide the audience with meaningful disclosure at the start of presentation.
- The first slide must include all disclosure information, with relevant disclosures bolded in larger font. Presenters should summarize these before beginning their presentation.
- Design a presentation that is independent, objective, scientifically rigorous, balanced, and free of bias.
- Ensure that all patient care recommendations are evidence-based and consistent with accepted medical standards. Use only scientific studies from reputable, medically accepted sources.
- Present a balanced view of treatment options. Use generic names to maintain impartiality; if trade names are used, include products from multiple companies. Data on specific products or competitors must be presented objectively, with fair discussion of alternatives.
- If your presentation includes unlabeled or investigational uses of commercial products, you must clearly disclose that these uses are not approved.
- Slide Preparation:
- First slide MUST be the financial disclosure slide.
- Slides should be no more than 7 lines.
- Use fonts that are large enough to be legible from the back of room.
- Colors should make viewing easier (avoid light fonts and dark slides).
- Add abbreviated citations on each relevant slide (author, year), with a complete APA style reference list on the last slide.
- All videos must be embedded into the presentation to play properly.
- All graphics used in the presentation that you do not own must be cited and receive copyright permission for use.
- Slides will NOT contain any patient names or identifying information.
- Prior to the session, speakers are urged to review their slides for material that may be offensive to some of our members on the basis of gender, body images, group caricatures or grammatical errors. NO OFFENSIVE MATERIAL WILL BE TOLERATED.
Present within the allotted 8-minute time window, with 2 additional minutes for questions and answers. Please ensure you do not go over on time. Speakers will be given a 2-minute warning prior to the scheduled end of their presentation, and they are expected to conclude without exceeding more than 1 minute of overtime.
Moderated Poster Guidelines
- Provide the audience with meaningful disclosure at the start of presentation.
- The presenter should summarize all disclosures, including those directly related to the work, before beginning the presentation.
- Design a presentation that is independent, objective, scientifically rigorous, balanced, and free of bias.
- Presenters should use generic names whenever possible. Any discussion of unlabeled or investigational product use must include a clear disclosure.
- Present within the allotted 4-minute time window, with 2 additional minutes for questions and answers. Please ensure you do not go over on time. Presenters are expected to conclude without exceeding more than 1 minute of overtime.
Presentations:
- Download our SVIN 2025 Annual Meeting Powerpoint Template (coming soon). Please use this template for your presentation to create a cohesive effect.
- Image and Video Suggestions
- Use clear, visible graphics and large type.
- Acceptable image file formats include: JPEG, GIF, TIFF, BMP, PNG.
- Acceptable video file formats include: WMV, MOV, MP4, AVI.
- Videos should be set to either play on click or advance from a hyperlink button.
- Audio and video files must be embedded into the PowerPoint.
- Text Suggestions
- Minimize narrative on slides.
- Numbered or bulleted lists are effective ways to convey a series of points.
- QR codes are allowed, but they should link to scientific information only and not link to promotional or marketing material.
- Pharmaceutical company logos are not allowed to be used.
- Presenters are highly encouraged to include contact information, if comfortable, in case of offline questions.
- If you make any changes after uploading your abstract presentation or fail to upload it to the SVIN Portal by the deadline, you are responsible for bringing your PowerPoint with you on a USB flash drive to the conference. You must upload your PowerPoint in the Speaker Ready Room at least 60 minutes prior to the start of your session.
ePosters:
SVIN is excited to announce that in addition to our in person Poster Hall, we will have ePosters available on our virtual meeting site!
ePosters must be uploaded in the to the upload portal as PDF files only, without the use of videos or animations, at least 24 hours prior to your the start of the conference .
Poster Hall Schedule:
- Authors should check the schedule below to identify their assigned session, which is based on their 1. abstract category and 2. abstract number. The presenter, or a co-author, should stand by the poster during your allotted 1-hour time in the Poster Hall.
- Our online Poster Hall will be available on the SVIN meeting platform for the duration of the meeting through February 23, 2026. This offers attendees even more opportunities to view your science and leave questions or messages for you through the chat feature. Your ePoster file will automatically pull over into the online Poster Hall once uploaded.
Important Dates:
Financial Disclosures Due: November 1, 2025
Hotel Room Block Cut-Off Date: October 28, 2025
Final Presentations and AV Requirements Due: November 10, 2025
Abstract Presenter Conference Registration Due: November 3, 2025
SVIN 2025 Annual Meeting: November 19 – 22, 2025
Annual Meeting Registration:
If you are a SVIN Member or international speaker, you will receive a registration code for the conference. If you are a non-SVIN member who wishes to receive this discount, we invite you to join SVIN by clicking HERE. Please reach out to molinax@svin.org to obtain this code or if you have not received it.
Annual Meeting Hotel Reservations:
Please visit our Annual Meeting hotel page or contact the Loews Sapphire Falls Resort at Universal directly at (407) 503-5000. All guestroom reservations must be received no later than October 28, 2025.
Communication Resources:
Let your colleagues know that you’re speaking at SVIN Annual Meeting!
Social Media
SVIN Annual Meeting attendees love to stay connected. Use the sample text as a guide to share your #SVIN25 participation on social media. Plus, review the tips below to keep up the excitement leading up to and during the conference!
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Twitter 280-character limit |
LinkedIn 50-word description |
Facebook 50-word description |
Tips for Using Social Media
- Be sure to use the #SVIN25 hashtag when you are posting across social media platforms.
- Retweet @SVINsociety and share posts from the SVIN LinkedIn, Facebook and Instagram accounts to reach your circles.
- Reply to SVIN tweets and posts to share your thoughts.
- Include pictures of the SVIN Annual Meeting or the logo with your posts.
- Search #SVIN25 to stay up-to-date with the latest conference details and announcements.
Speaker Graphics (coming soon)
Withdrawing An Abstract:
Withdrawal requests are allowed until October 6, 2025, and should only be made under extraordinary circumstances. Authors are expected to present their accepted abstracts or find a replacement. To withdraw, notify SVIN at molinax@svin.org with the abstract title, ID, presenter’s name, and reason for withdrawal.
Key Contacts:
Have a question not answered above? Don’t hesitate to reach out and let us know.
For assistance with submitting forms and files, please contact our SVIN Support Team at SVIN@support.ctimeetingtech.com.
For general or content-related questions, please contact the SVIN Annual Meeting Team at 651-265-7843 or info@svin.org.
